Organizations need more efficient communications to enable greater productivity. A voice-only conference call is not the best answer. Without the use of video conferencing and screen share, participants are not as engaged, are more apt to multi-task, and are probably missing the point. Oversubscribed knowledge workers need a higher level of engagement so they stay focused and get more done, in less time. They don’t want a special room or a special app with another address book and log in. They want a tool that they can start in an instant and that is a unified part of their communication solution.
Ribbon’s Smart Office Collaboration Rooms, integrated into Smart Office and GENCom clients, is the answer. HD video conferencing and screen share keep participants fully engaged. Leverage robust desktop and mobile clients or use a web browser to connect and participate; connect in the office or from the road. Meet with one person or use Outlook to invite dozens of participants. Provide full collaboration (video conference and screen share) or value-oriented screen share-only. Smart Office tools enable users to collaborate, make decisions and move on to the next task.
A Personal Smart Office Collaboration Room
Smart Office eliminates the common hassles that often afflict traditional meeting services – there's no need to sign-up for every session and send out a different meeting address for every event. Smart Office provides each user with their own personal collaboration room that doesn’t change. If a meeting moves by 30 minutes the meeting invitation doesn’t change. It’s easy to quickly extend a meeting to additional co-workers or guests by forwarding the meeting URL or use the meeting tools built-in to a Smart Office UC client. Either way, guests can join with just a web browser. Once connected, guests can hear and see each other, use group chat for sidebar discussions and of course, share screens/content, chat.
Their Room Their Rules
To be productive collaboration users need to stay focused and engaged. Seeing body language and non-verbal cues offer tremendous benefits over a traditional audio-only conference call. Unfortunately, that doesn’t mean participants can’t get distracted. Thankfully Smart Office gives moderator’s powerful tools including:
- Mute Audio - per person, all participants (with personal override) and all participants
- Mute Video -per person, all participants (with personal override) and all participants
- Remove participant
- PIN option to secure rooms
- Lock conference (to preclude new attendees)
Moderators will never have to beg participants to mute themselves when the dog barks or they enter a wind tunnel from their mobile phone
Part of a Complete Ribbon UC Solution
Smart Office's video conferencing and screen share services integrate with Smart Office clients and can be accessed from almost any device, with just a web browser. Acquire as a service from Ribbon’s Kandy Business Solutions cloud or deploy Smart Office Collaboration in concert with C20 and Application Server deployments.
The fully virtualized software deploys on COTS hardware, either on-premises or in the cloud. There is no need to invest in an expensive teleconferencing room or equipment. Offer users full collaboration or screen sharing only (Screen share can easily complement/extend an existing MeetMe audio conference offer). Outstanding video performance and server density assure cost-effective, scalable deployments.
Client choices include:
- Smart Office Desktop and Mobile Clients
- GENCom for Windows (includes one-click Outlook e-mail and calendar invites)
- GENCollab for Mobile (iPhone/iPad and Android phone)